How to use Zoom: 10 tips and tricks for better video meetings.
If you\’re using Cann to run a digital event like a webinar, however, you нажмите сюда want to let attendees register via a form on your website or an event management app. When creating a video from a conference call, it makes a big difference in the final quality to optimize a few settings in advance. If you already have Zoom installed on your device, you can join a meeting directly from the app using a meeting ID or personal link name sent to you by the host. We use this automation all the time here at Zapier—any time a new team meeting in Zoom kicks off, the Zoom link gets posted to the appropriate channel in Slack automatically.
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Learn about automation anytime, anywhere with our on-demand webinar library. The best video conferencing apps can do more than merely enable a virtual face-to-face meeting. They let you show what\’s on your screen to everyone else on the call, seamlessly pass control of the meeting to another person, and record the call as a video.
Web conferencing service Zoom offers these features and more, some of them hidden options in advanced menus. The tricks and tips below will show you how to use the app better to work, learn, and communicate with others virtually. Some of these tips include ways that you can connect Zoom with other popular apps to automate your work. Zapier is an automation platform that lets you connect your favorite apps to save time, cut down on tedious tasks, and focus on the work that matters most.
Our automations are called Zaps, and you\’ll see several pre-made Zaps which we call Zap templates throughout this piece. To get started with a Zap template, just click on it, and we\’ll guide you through customizing it—it only takes a couple minutes.
You can read more about setting up Zaps here. Note: To set up integrations between Zoom and Zapier, you need a paid Zoom account.
Free account holders don\’t have access to the Zoom API. If you run a lot of meetings—for example, with clients—but don\’t have an assistant, you might want to connect your scheduling app, Zoom, and your calendar.
Whenever someone books an appointment in a scheduling app, for example, Zapier can automatically create a new Zoom meeting and add it to whatever app you use for your personal calendar. Here are some pre-built Zaps to power this workflow, but you can create a Zap with whatever apps you use. To make this automation even more powerful, you can add a step that shares the meeting details with your team via a chat app like Slack.
We use this automation all the time here at Zapier—any time a new team meeting in Zoom kicks off, the Zoom link gets posted to the appropriate channel in Slack automatically.
For weekly meetings, monthly check-ins, and other regularly-scheduled calls, Zoom lets you create a recurring meeting. There are two benefits to using this setting. First, it lets you lock in all the call settings you want once and have them be in place meeitng time you meet.
Second, recurring calls use the same join URL each time, so you never have to send a fresh one to attendees. Additionally, if you meet with the same group regularly but not on a regular schedule, you can choose an option called No Fixed Time, which lets you use the same settings and meeting ID over and over with the same group, no matter when you get together.
This option is popular with educational groups who use Zoom as their virtual classroom. How you do this will depend on which platform you\’re using, but you can refer to Zoom\’s documentation for setting up your recurring meeting. Fair warning that for any recurring meeting, you cannot schedule it with your Personal Meeting ID also called PMI in Zoom; it\’s a virtual private meeting space for you, and the link never changes. Also, know that all recurring meeting IDs expire after one dkfferent, so you\’ll have to generate a new one then.
Say you\’re using Zoom to diffefent a mandatory event, like a university lecture or a k training session. You probably want to know who attends. You can get that information from a report once the meeting is finished. Look for Usage Reports, and then click Meeting to find the meeting you dirferent, select the report type and date range, and generate the report. Joln To generate an attendee list, you need to be the 1 the host of the meeting, жмите сюда in a role with Usage Reports enabled, or 3 an account administrator or owner.
In addition to getting an attendance sheet, you can also gather information from meeting attendees about themselves before they join the call. For example, you might want to require acn attendees provide their name, company affiliation, or industry.
To collect this jokn, first you need to require Registration, an option found in the My Meetings tab of the Zoom web app. Then, you can set up a form that attendees must fill out before they can join the meeting. На этой странице the registration form, Zoom provides standard fields, such as name and company affiliation, that you add using checkboxes. To add new questions or fields, jump over can i join a zoom meeting from a different email address – can i join a zoom meeting from a differen the tab called Custom Questions.
If you\’re using Zoom to run a digital event like a webinar, however, you приведу ссылку want to let attendees register via a form on your website or an event management app. Ioin is a great way to make sure that everyone who signs up for your webinar is then registered in Zoom. These pre-built Zaps are perfect for getting started:.
You can make acn automation even more powerful by making sure that any registrant information you collect is also added to your CRM or email marketing tool, so you can follow up more easily. Requirements: To require attendee information in Zoom, the host must have a Pro account. Additionally, the meeting cannot be your Personal Meeting ID. Zoom lets you record your web conferencing calls as videos, a handy feature for sharing the meeting with people who may have missed it or for reviewing what was said.
When fdom record, you must choose whether to use the local or cloud option. Local means you store the video file yourself, whether locally on your computer or in another storage space that you provide. With Cloud, which is for paying members only, Zoom stores the video for you in its cloud storage different account types come with different amounts of storage.
One convenience of the cloud option is that people can stream the video in a web browser once it\’s ready. When creating a video from a conference call, it makes a big difference in the final quality to optimize a few settings in advance. For example, some calls might be broadcast-style, where only the host appears on screen. In enail case, set Zoom to only record the audio and video of the host.
Other calls might be in the style of a collaborative meeting, in which case you want to record everyone. Be sure to explore Zoom\’s settings at least a few minutes before recording a call. If you don\’t see the option to record, check your settings in the web app under My Meeting Settings or have your account administrator enable emai. If you need differrn share the recording later, try one of these Zaps to automatically share once the recording has finished.
If you record meeting attendees\’ video or audio, it\’s common differeb in some places a requirement—to inform them before you do. Screen sharing allows the host of a call to display whatever\’s on their screen to everyone else on the call. Annotation tools let all the meeting participants draw and highlight what\’s on screen, which can be immensely helpful when discussing visual materials, such as mockups, graphic designs, and so forth.
To annotate while viewing someone else\’s shared screen, select View Option from the top of the Zoom window, and then choose Annotate. A toolbar appears with all your options for annotating, including text, draw, arrow, and so forth.
The presenter can use the save button on the toolbar to capture the complete image qddress annotations as a screenshot. You can also disable attendee annotation altogether.
Meetings can have more than one person at the helm. A PR rep might want to cooperatively control a meeting alongside an executive, or a team with more than one lead may prefer to each co-host rather than choose one person over the other. Whatever your circumstances, you can start a Zoom call and have more than one person be in charge. To use co-hosting tools, you first must enable it in Zoom\’s Meeting Settings.
Look for diffsren Meeting tab and choose the Co-host option. Then, when you start a meeting, wait for your co-host to join, and add the person can i join a zoom meeting from a different email address – can i join a zoom meeting from a differen clicking the three dots that appear when you hover over their video box. Alternatively, you can go to the Participants to extend computer screen, choose Manage Participantshover over the co-host\’s name, and select More to find the Make Co-Host option.
If the option doesn\’t appear, ask your account administrator to enable the settings in the Meeting tab for нажмите чтобы перейти privileges. Zoom lets attendees get can i join a zoom meeting from a different email address – can i join a zoom meeting from a differen a video call with or without the host being present. Small groups sometimes like this option because they can have a few minutes to chit-chat before the meeting officially ссылка на страницу off.
In some situations, however, it could be in poor form to have attendees in a virtual room together, waiting for you to start. A better solution is to create a virtual waiting room, where attendees remain on hold until you let them in all at the same time or one by one. Precisely how you enable a waiting room depends on the type of account you have. When you set one up, however, you can i join a zoom meeting from a different email address – can i join a zoom meeting from a differen customize what the attendees see while they await your grand entrance.
People who work with an assistant will love this option in Zoom that gives scheduling privileges to someone else. Whoever manages your calendar can now schedule Zoom calls for you. To set up the scheduling assistant privilege, log into Zoom, open Meeting Settingsand look under Other. You\’ll see a plus sign next to Assign Scheduling Privilege.
Add your scheduling assistants by typing their email addresses and finish by clicking Assign. After you add your scheduling assistants, they must log out of Zoom and log back in for the feature to take effect. From this point on, assistants can create meetings for others by using the Schedule tool. Look for Advanced Options or Meeting Options depending on which version of Zoom you useand follow the prompts to create a new meeting.
Requirements: The primary Zoom account holder and everyone who receives scheduling privileges must all have Pro or Corp licenses.
And for webinars, both account holder and scheduler must have webinar licenses. If feom use Zoom more than once a week, there are a couple of keyboard shortcuts worth learning to save you oodles of time. I is for invite. M is for mute. S is for share. For more inspiration on how to use Zoom more efficiently, explore more Zaps you can create with Zoom and Zapier.
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